AnaAI by SmartAIGlobal · AI executive admin for Australian business owners
Every entity. Every inbox. One calm morning.
AnaAI by SmartAIGlobal is an executive assistant for owners who run many companies, trusts, and funds. It triages mail across every inbox, drafts replies, watches your calendar and contracts, and briefs you each morning. Nothing is sent without your approval.
- Approval-first
- Organised by entity
- Works from your phone
AnaAI
Morning briefing · 7:00 am
Good morning. 3 things across 3 entities:
- UrgentHarbourside Holdings Pty LtdBAS lodgement reminder: due Friday
- ReplyNorthgate Dental Pty LtdLandlord asks to confirm lease renewal
- TodayCitizen Family Trust10:30 call with your accountant
18 newsletters and receipts filed. 2 drafts are waiting for you.
What it does
The admin load of a group of companies, handled.
Built for owners whose day spans several ABNs, a trust or two, an SMSF, and a personal inbox. AnaAI keeps each one straight.
Email triage across every inbox
One view across every company, trust, and personal account. Mail is sorted by entity and urgency, so the ATO notice never sits under a newsletter.
Replies drafted in your voice
Routine replies arrive drafted in your tone and sign-off, ready to approve, edit, or skip from your phone.
Calendar that keeps up
Spots meeting requests in the mail, checks your calendar, and proposes times. Nothing is booked or moved until you say so.
Contracts and renewals
Flags agreements, renewals, and deadlines as they land, with the parties, dates, and amounts pulled out for a quick read.
A calm morning briefing
One message each morning, grouped by entity: what is urgent, what needs a reply, and what is on today.
Voice notes, handled
Talk instead of typing. Voice notes are transcribed, including mixed English and Tagalog, then handled like any other request.
Your rules
Nothing sends without your approval.
AnaAI prepares; you decide. Every email, calendar change, and new contact comes to you first with Approve, Edit, or Skip. Only your own chat account can approve, and every decision is logged.
- Set rules per action: always ask, ask for new recipients, or draft only.
- Edit a draft in plain words: “make it shorter”, “copy in my accountant”.
- Pause everything with one command, any time.
Draft reply · Northgate Dental Pty Ltd
To: property@example.com.au
Hi Sarah, thanks for the renewal terms. We are happy to proceed on the same basis for a further three years. Could you send the updated lease for signing?
Kind regards
How it works
Up and running in four steps.
Nothing to install. Your Smart AI Global contact guides each step.
Step 1: Secure onboarding
You receive a private invite link. Tell us about your entities, inboxes, key people, and preferences in a short guided form. It saves as you go.
Step 2: Connect your inboxes
Sign in to each mailbox with Google, entity by entity. You can see and revoke every connection at any time.
Step 3: Your morning briefing
AnaAI starts sorting mail by entity and sends your first briefing, on the chat app you already use.
Step 4: You approve, it acts
Drafts and changes come to you with Approve, Edit, or Skip. Your decisions teach it your preferences over time.
Plans
Priced by entity, tailored to you.
Plans scale with the number of entities you run. Pricing in AUD on request, tailored to your entities and volume.
Good
For owners with a few entities
Up to 3 entities
Pricing in AUD on request
- Inbox triage and morning briefing
- Drafted replies for approval
- Voice notes
- Email support
- Recommended
Better
For growing groups of companies
Up to 8 entities
Pricing in AUD on request
- Everything in Good
- Calendar proposals
- Contract and renewal tracking
- VIP and sort rules per entity
- Priority support
Best
For complex structures and family offices
9+ entities
Pricing in AUD on request
- Everything in Better
- Custom rules for each entity and adviser
- Onboarding done with you
- A named Smart AI Global contact
Every plan includes approval-first sending, the morning briefing, and onboarding support. Tailored to your entities and volume.
Security and privacy
Your mail is your business. We treat it that way.
AnaAI is designed around the least access it needs, your explicit approval, and a clear record of everything it does.
Approval before anything goes out
Every reply, invite, or change waits for your tap. Only your own linked chat account can approve.
Least-privilege mail access
Mailboxes connect through Google sign-in with read-only mail and calendar access. Permission to apply sorting labels is added only if you turn labels on. Your password is never shared with us.
Encrypted credentials
Access tokens are encrypted at rest with AES-256-GCM, and onboarding links are stored only as one-way hashes.
A record of every action
An append-only audit log records what was read, drafted, approved, and done, so there is always an answer to “who did what?”.
You stay in control
Disconnect any mailbox with one command, pause the assistant at any time, and keep each entity’s mail separate.
Private by default
Your data is used to run your assistant, not to advertise to you. Onboarding is by invitation only.
Ready for calmer mornings?
Onboarding takes about fifteen minutes. Your Smart AI Global contact sends a private link; your answers save as you go and nothing is set up until you have reviewed it.
Start onboarding